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  • Writer's pictureGil Michely

Fleet management

Fleet management software, why it can effectively help a fleet manager:

Managing a fleet of commercial vehicles is a real challenge. Added to this are changes in legislation, uncertainty in the automotive market and soaring costs. Appropriate fleet management software becomes an important asset in coordinating fleet management activities. What is the purpose of fleet management? There are many companies with vehicle fleets. Logistics companies, postal services, commercial services, public service, public transport and emergency services all have fleets that need to be managed. Having an understanding of all the processes and very important to running a fleet and thus allow the company to control the associated costs, stay competitive in the market and help meet customer expectations. Fleet management is carried out within the company, usually by a fleet manager. Its role is to control the entire life cycle of the company or company vehicle while reducing the associated risks, improving efficiency, increasing productivity and ensuring legal compliance.

What are the challenges facing fleet managers? 8 main aspects of fleet management: 1. Vehicle acquisition Examining the evolution of automotive legislation (such as the emergence of WLTP or RDE2), determining the suitability of a vehicle or negotiating with car manufacturers are among the responsibilities of the fleet manager. The costs related to fuel consumption, taxes and insurance, but also the expectations of drivers must be considered when choosing new vehicles. Add to that a consideration for end-of-life value and resale value of vehicles and you will quickly see why this role can be such a challenge. Budget allocations must be respected and savings must always be made. 2. Fuel management. The constantly rising cost of fuel is probably one of the biggest cost reduction challenges for a fleet manager. Fluctuations in the market price and the external factors that drive the price of oil are factors out of the fleet manager's control, however, there are ways to save money on fuel.

3. Vehicle maintenance Maintenance can be done in-house or be subcontracted, it all depends on your analysis, your internal resources and the size of your fleet. Fleet managers must ensure that vehicles comply with the law. This therefore includes daily vehicle checks, pre-purchase inspection, regular maintenance and ensuring that reported faults have been corrected.

4. Health and safety If the misfortune of a driver having an accident occurs, the fleet manager must react accordingly. Reporting processes must be in place to enable drivers to deal with an accident by properly following insurance reporting procedures, so that complaints can be dealt with quickly and efficiently during repair work. Needless to say, a fleet manager is responsible for the development but also for the implementation of the fleet health and safety policy. For this, setting up a training day is essential to promote safety among drivers.

5. Meet compliance requirements Daily checks, control panel, technical checks and insurance validity checks ... the list is only growing. Compliance, risk management, this is an essential part of the fleet manager. All these aspects not only need to be carried out, but also listed. This makes it possible to ensure a follow-up consisting of essential information for each vehicle that will facilitate the search for elements during audits or in the event of an accident, whether a complaint is made or an investigation is carried out. Vehicle legislation is constantly changing until recently with the WLTP. This means that it is imperative that fleet managers be sensitive to changes in legislation that could have a direct impact on their operations in order to anticipate them. 6. Control costs The fleet manager must constantly do relevant data analyzes about their fleet in order to find areas for improvement. This may include reducing the purchase price of vehicles, reviewing fuel consumption and analyzing driver attitude on the road.

7. Avoid information overload Fleets generate a lot of data, some very useful to the fleet manager and some much less. Processing all of this information can be time consuming, and processing this information manually can lead to missing the most important. Efficient fleet management software can help you sort out information and allow you to keep the information that will be most relevant in order to perform analyzes to generate reports on specific areas that can be useful to you when making a decision. decision. 8. The growing responsibilities of the fleet manager Technologies are taking up more and more space and are increasingly useful in managing a fleet. The evolution of these management methods leads the fleet manager to increase his responsibilities. Mobility management, asset management and the level of responsibility associated with measuring and controlling a company's environmental impact will begin to fall under the competence of the fleet manager. Integrating asset management software will therefore become essential so that one person can manage all these aspects.

What is fleet management software?

  • Fleet management software allows fleet managers to have relevant information on the performance of their fleet. Indeed, it is a database comprising many applications which allow the recording, the compilation of data and the creation of reports which can help to improve the efficiency of your fleet management but also a better management of the related costs. to this one.

  • In summary, integrating management software into your fleet will help you improve the management of:

  • Your vehicles, assets and equipment

  • To make an easy assignment of your vehicles to employees

  • Have visibility of your entire fleet

  • Monitoring of equipment or claims

  • Meter and fuel readings

  • Accidents and risk of incidents

  • Planning of visits to the workshop for inspections, fault reports and audits.

  • Management of fines committed with vehicles in your fleet

  • Parts and inventories

  • Regulatory compliance

  • Budget and budget forecasts

  • Contract management and billing follow-up

  • Compliance with your company's vehicle allocation policy ITSM Service Land, the essential features:

  • History management of all your vehicles, throughout their life cycle.

  • ITSM Service Land enabling incident, problem and change management to help

  • you track all the tickets associated with your assets.

  • Automatic identification of all vehicles and planning of regular analyzes to update them.

  • Vehicle lifecycle management in all phases, be it procurement, maintenance, depreciation or engine elimination of dynamic workflows.

  • Extract your data and create appropriate reporting

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